6.1 Applying for Transfer of Credit

Students applying for transfer of credit must submit an Application for Transfer of Credit to the Office of the Registrar, preferably with their Marine Institute Application for Admission. The Application for Credit form can be obtained upon request from the Office of the Registrar or the information centre and must be supported by the following documents:

• Official transcript(s) from any university and college attended (if not already provided during the application process). Specifically, applicants must ensure their request is supported by an official transcript of their marks for the course in question.
• Official Calendar Descriptions or Course Outlines from the other institution(s), where the work in question was previously completed, of the courses claimed for credit. As an application is not considered complete until these documents have been received, applicants are advised:
  • to submit their Application for Admission with their Application for Credit as early as possible, and that it is the student’s responsibility to provide the pertinent documents to allow sufficient time to evaluate the application for credit and to assess admission status.

Where possible, applicants will be advised by the Office of the Registrar of the results of transfer credit evaluations in advance of registration. Where approval has not been received in advance of Registration, students should register for the course in question pending the outcome of their application.

6.2 Transfer Credit - Advanced Diplomas and Post-Graduate Certificates

Upon recommendation of the Program Chair and/or the School Head, work completed for advanced/ graduate credit may be transferred in partial fulfillment of advanced diploma or post-graduate certificate requirements. The following restrictions apply:

• A student who has successfully completed graduate level courses at Marine Institute as part of one Advanced Diploma or Post-Graduate Certificate program, who is subsequently admitted to another Advanced Diploma or Post-Graduate Certificate program, may apply to transfer appropriate courses to the current Program, provided such courses have not been used to satisfy other requirements of the current Program and provided a mark of 65% or higher was received.
• A student who has successfully completed graduate level courses at another institution recognized by Senate may, upon admission to an Advanced Diploma or Post-Graduate Certificate Program at Marine Institute, apply to transfer appropriate courses to the current program, provided such courses have not been used to satisfy other requirements of the current Program and provided a mark of 65% or higher was received.
• Advanced/graduate course(s) (which includes Advanced Diploma, Post-Graduate Certificate and Masters level courses), shall not be considered eligible for transfer if they have been completed more than seven (7) years prior to the date of admission into the current Program.
• The maximum number of transfer credits shall not exceed two credits per Advanced Diploma or one credit per Post-Graduate Certificate Program.
• All course work considered for transfer credit must clearly be advanced/graduate level work (which includes Advanced Diploma, Post-Graduate Certificate and Masters level work).
• Transfer credit will not be awarded for course work completed on a pass/fail basis.
• Transferred work will not be counted in computing the term/ cumulative average of courses completed in the Advanced Diploma or Post-Graduate Certificate Program.
• Permission to take courses at other universities for credit in Advanced Diploma or Post-Graduate Certificate Programs must be approved in advance by the School Head.

6.3 Evaluation of Credit Applications

Credit for courses completed at this or any other institution will be considered by the Marine Institute under the following conditions:

• Students apply to the Registrar on the Application for Transfer of Course Credit form;
• Applications are received within four weeks of the course registration dates;
• The application includes all of the pertinent documentation as outlined above.
• Further information regarding courses previously completed, as required by the Marine Institute in order to fully evaluate an application for credit, is provided by the student. The the other institution or may be submitted directly to the Marine Institute by the other institution, upon request by the Marine Institute to the applicant. Such information may include Official course outlines or syllabi and information about the number of hours of instruction.
• Only those courses accepted will be recorded as transfer credit courses on the Marine Institute transcript.
• Credit transferred from other institutions will be recorded only upon a student’s registration in a program.
• The Marine Institute reserves the right to award credit for any application it may receive and process.

6.4 Transfers From Other Newfoundland Post-secondary Institutions

For students transferring from another Newfoundland institution to the Marine Institute, the Transfer Guide, published by the Newfoundland and Labrador Council on Higher Education, is a compendium of current transfer credit precedents available to students in Newfoundland. It is a valuable reference guide for matters relating to the transfer of credit from one institution to another within the Newfoundland public post-secondary education system. In considering applications for credit transfer, this guide is used by the Marine Institute to cross-reference previously approved credit transfers. A copy of this guide is available on-line at www.aes.gov.nl.ca/postsecondary/transferguide/index.html.