5.1 Applying for Transfer of Credit

5.1.1 Transfer Credit – Advanced Diploma and Post-Graduate Certificates

5.1.2 Transfer Credit - Diploma of Technology, Technician Diploma, and Technical Certificate Programs

5.1.3 Evaluation of Credit Applications

5.1.4 Transfers from Other Newfoundland Post-Secondary Institutions

5.2 Challenge Exams

5.2.1 Application for Challenge Examination

5.2.2 Challenge Examinations Regulations

1.   Students applying for transfer of credit must submit an Application for Transfer of Credit to the Office of the Registrar, preferably with their Marine Institute Application for Admission.

2.   The Application for Transfer of Credit must be supported by the following documents:

a.   Official transcript(s) from the post-secondary institution attended (if not already provided during the application process). Specifically, applicants must ensure their request is supported by an official transcript of their marks for the course in question.

b.   Official Calendar Descriptions or Course Outlines of course(s) from the post-secondary institution where the course in question was successfully completed.

3.   These forms should be submitted to:

Admissions Officer
Office of the Registrar
Fax: (709) 778-0322
Email: admissions@mi.mun.ca

4.   Applicants are advised to submit Application(s) for Credit Transfer with their Application of Admission as early as possible. It is the student’s responsibility to provide the pertinent documents to allow sufficient time to evaluate the application for credit and to assess admission status.

5.   Where possible, applicants will be advised by the Marine Institute Registrar’s Office of the results of transfer credit evaluations in advance of registration. Where approval has not been received in advance of Registration, students should register for the course in question pending the outcome of their application.

Upon recommendation of the Program Chair and/or the School Head, work completed for advanced/ graduate credit may be transferred in partial fulfillment of advanced diploma or post-graduate certificate requirements. The following restrictions apply:

1.   A student who has successfully completed graduate level courses at Marine Institute as part of one Advanced Diploma or Post-Graduate Certificate program, who is subsequently admitted to another Advanced Diploma or Post-Graduate Certificate program, may apply to transfer appropriate courses to the current Program, provided such courses have not been used to satisfy other requirements of the current Program and provided a mark of 65% or higher was received.

2.   A student who has successfully completed graduate level courses at another institution recognized by Senate may, upon admission to an Advanced Diploma or Post-Graduate Certificate Program at Marine Institute, apply to transfer appropriate courses to the current program, provided such courses have not been used to satisfy other requirements of the current Program and provided a mark of 65% or higher was received.

3.   Advanced/graduate course(s) (which includes Advanced Diploma, Post-Graduate Certificate and Masters level courses), shall not be considered eligible for transfer if the course were completed more than seven (7) years prior to the date of admission into the current Program.

4.   The maximum number of transfer credits shall not exceed two credits per Advanced Diploma or one credit per Post-Graduate Certificate Program.

5.   All course work considered for transfer credit must clearly be advanced/graduate level work (which includes Advanced Diploma, Post-Graduate Certificate and Masters level work).

6.   Transfer credit will not be awarded for course work completed on a pass/fail basis.

7.   Transferred work will not be counted in computing the term/ cumulative average of courses completed in the Advanced Diploma or Post-Graduate Certificate Program.

8.   Permission to take courses at other universities for credit in Advanced Diploma or Post-Graduate Certificate Programs must be approved in advance by the School Head.

9.   In no case will the maximum number of courses transferred for credit or approved for credit at other universities exceed two (2) in the case of Advanced Diploma programs, or one (1), in the case of Post Graduate Certificate programs.

Students in Diploma of Technology and Technician Diploma programs may be approved for no more than 50% of the courses in their programs.

Credit for courses completed at this or any other institution will be considered by the Marine Institute under the following conditions:

1.   Students apply using the Application for Transfer of Course Credit form.

2.   Applications are received by the end of the first week of classes in the semester for which the transfer credit is sought.

3.  The application includes all pertinent documentation as outlined in Section 5.1.

4.  Additional information may be required by the Marine Institute to fully evaluate an application for credit. Such information may be provided by the student or may be submitted directly to the Marine Institute by the other institution, upon request by the Marine Institute to the applicant.

5.   Award of credit will be subject to evaluation and recommendation by the appropriate Academic School.

6.   Due to its specific or unique nature, a course (e.g. workterms, technical thesis/projects) may be identified as being exempt from the transfer credit review process.

7.   A minimum grade may, in some circumstances, be required by the Academic School to award transfer credit.

8.   The applicability of all transfer course credits, whether specified or unspecified, is subject to appropriate program regulations.

9.  Only those courses accepted will be recorded as transfer credit courses on the Marine Institute transcript.

10. When transfer course credit is awarded for work completed at another institution, grades received from the other institution are not recorded nor included in averages. Only equivalent Marine Institute course(s) are recorded on the Marine Institute transcript.

11. The Marine Institute reserves the right to deny course credit for any application it may receive and process.

For students transferring from another Newfoundland institution to the Marine Institute, the Transfer Guide, published by the Newfoundland and Labrador Council on Higher Education, is a compendium of current transfer credit precedents available to students in Newfoundland.

It is a valuable reference guide for matters relating to the transfer of credit from one institution to another within the Newfoundland public post-secondary education system. In considering applications for credit transfer, this guide is used by the Marine Institute to cross-reference previously approved credit transfers.

A copy of this guide is available on-line at www.aes.gov.nl.ca/postsecondary/transferguide/index.html.

1.   A Challenge Examination is written by a student who wishes to seek credit in a course by a procedure other than normal class instruction or transfer of course credit from another post-secondary institution.

2.   The Marine Institute recognizes that some students may have achieved competence in certain subject areas through experience gained elsewhere. This experience, which may warrant consideration for academic credit may consist of courses taken at other education institutions or skills acquired from work or learning outside the Marine Institute.

3.   It should be noted that challenge for course credit is not offered for Work Terms, Internships, or Safety courses. Students will be required to show documented proof of having received the experience. The Marine Institute shall have the responsibility to evaluate each student’s application and determine which courses may be challenged, subject to the procedures and regulations outlined below.

1.   Students must complete an Application for a Challenge Examination. The application requires the student to document the previous education or work experience which the student believes is adequate preparation for challenging the course in question for credit.

2.   The Marine Institute Registrar’s Office will forward applications to the appropriate Academic School for evaluation of the student’s request. The Academic School will determine whether the requested course can be challenged for credit by a single examination, and if so, will decide the format of the examination and will inform the Marine Institute Registrar’s Office of their decision. This information is then communicated, in writing, to the student by the Marine Institute Registrar’s Office.

3.   If the student wishes to proceed with the challenge examination as prescribed by the Academic School, the student will be required to confirm their agreement in writing and to pay a non-refundable tuition fee equivalent in amount to the fee for the course in question according to the fee schedule for the semester in which the challenge examination is written. This confirmation and receipt of the fee constitutes a formal request to write a challenge examination.

4.   The Marine Institute Registrar’s Office will schedule the challenge examination in accordance with the Schedule for Deferred, Supplementary and Challenge Examinations. Challenge examinations are written in the second week of the semester in which the course to be challenged is offered.

A challenge examination will be scheduled only upon payment of the appropriate non-refundable tuition fee and the student has received written confirmation of the Challenge Exam availability from the Marine Institute Registrar’s Office. This situation constitutes a formal request on the part of the applicant and is subject to the following regulations.

1.   Challenge for a course credit is available only to students formally admitted to, and registered in, a program leading to a Certificate or Diploma.

2.   A maximum of five (5) course credits towards a Marine Institute Diploma may be obtained by challenge exam at the Marine Institute or elsewhere. A maximum of two (2) course credits may be obtained towards a Marine Institute Certificate.

3.  Challenge examinations may not be written for courses for which the student was previously registered. This includes courses which may have been dropped before completion.

4.   The challenge examination shall constitute 100% of the course grade.

5.   A student will be granted ONE attempt per course to obtain a course credit through a challenge examination.

6.   If the challenge is successful a PAS will be recorded on the transcript. Challenge grades are not, therefore, computed in averages and are not used in evaluating scholarship standing.

7.   If the challenge is unsuccessful the student may register for the course with the accompanying tuition fee.

8.   A student may not withdraw the challenge once they have officially requested a Challenge Examination. Failure to complete the examination as approved will constitute failure of the exam in question, and will appear on the student’s academic transcript.

9.   Applications to write challenge examinations are to be received by the end of the second day of classes in the academic semester in which the course being challenged for credit is offered.

10. Challenge examinations are normally scheduled in the second week of the academic semester in which the course to be challenged is offered. This period coincides with the examination period for Deferred and Supplementary Examinations.

11.  The Marine Institute Registrar’s Office shall notify the student, in writing, of the results of the challenge examination and those results will be included as part of the student’s end of semester grade report.