ACADEMIC CALENDAR
2023-2024
2023-2024
ACADEMIC POLICIES AND REGULATIONS
7.2.2 Calculation of Term and Cumulative Averages
7.3 End of Term Academic Status and Program Continuance
7.3.2 Advanced Diploma and Post-Graduate Certificate Programs
7.3.3 Technology and Technician Diploma Programs
7.3.4 Technical Certificate Program
7.5 Ineligibility for Readmission
A transcript of a student’s academic record is available online by accessing Student Self-Service, or by contacting the Marine Institute Registrar’s Office at MIRegistrar@mi.mun.ca. No transcript will be issued while the student is financially indebted to the Institute.
Term grade reports are released via student self-service at the end of each semester for all advanced diploma, post graduate certificate, technology and technician diploma and technical certificate programs. The term report includes numeric grades, or letter codes for which no numeric grade is assigned, for each registered course in that semester, as well as the student’s end of term academic standing.
1. A numeric grade from 0 -100% indicates the grade received.
2. A numeric grade followed by the letter “F” indicates a failing grade for courses in which the required passing grade is higher than 50%.
3. A linked course is a course comprising two components and is normally identified by the letter "A" or "B" as the last character of the course number. The “A” part of the course is evaluated as a pass/fail while the “B” part of the course is assigned a numeric grade.
4. Audited courses are not graded and are not considered a part of a student’s academic record.
5. When courses are evaluated on a Pass/Fail basis the following applies:
|
Letter Grade |
Result |
Description |
|
PAS |
Pass |
Indicates the student’s performance meets or exceeds expectations. A credit is awarded for the course. |
|
FAL |
Fail |
Indicates the student’s performance was below expectations. No credit is awarded for the course. |
6. Where circumstances warrant, and in accordance with the relevant Marine Institute regulations, a student may be assigned one of the following letter codes, for which no credit shall be applicable. Further explanation is available below for some of these codes.
|
Letter Code |
Result |
Description |
|
DR |
Dropped without academic prejudice |
The student dropped the course without academic prejudice. No grade is provided and is not factored into term and cumulative averages. See Section 4.4.3.1 – Dropping Courses Without Academic Prejudice
|
|
DRA |
Dropped as a result of poor attendance |
As per the regulations in Section 2.4 – Student Attendance, the student has been dropped from the course but has not incurred academic prejudice.
|
|
DEX |
Dropped under exceptional circumstances |
Student has been permitted to retroactively drop the course without academic prejudice; See Section 4.4.3.3 – Dropping Courses Retroactively. |
|
INC |
Incomplete |
Grade cannot be determined until student has completed all course requirements and has been approved by the course instructor. See point 7 below for further information. |
|
DEF |
Deferred |
Grade cannot be determined until the student has written a deferred examination. See Section 6.2- Deferred Examinations |
|
GNR |
Grade not received |
Grade has not yet been received from the Academic School. See point 8 below. |
|
IP |
In progress |
Student is registered for a workterm that is currently in progress. |
|
AEG |
Aegrotat |
Student has been granted aegrotat status. See point 9 below. |
7. Incomplete (INC) status may be granted to a student who, for extenuating circumstances, is unable to complete the requirements of a course. The student will be assigned a letter grade of INC in the course only with the prior approval of the course instructor.
a. This grade shall be valid for only two weeks following the start of classes in the next academic semester or session as stated in the Marine Institute Academic Diary. If a grade has not been received by the Registrar by this deadline the INC shall be changed to a numeric grade of 0% or FAL.
b. A student unable to complete the requirements of a course by the end of two weeks following the start of classes in the next academic semester or session as stated in the Marine Institute Academic Diary, may be permitted an extension of time not exceeding the last date for examinations in the semester following that in which the student was enrolled in the course. Such an extension may be granted by the school head at the request of the student. If a grade has not been received by the Registrar by this new deadline the INC shall be changed to numeric grade of 0% or FAL.
8. Grade not Received (GNR) Status may result when an instructor is delayed in finalizing course grades or may occur due to unforeseen circumstances in scheduling and completion of short courses for example.
a. A GNR grade shall be valid for only two weeks following the start of classes in the next academic semester or session as stated in the Marine Institute Academic Diary. If a grade has not been received by the Registrar by this deadline the GNR shall be changed to a numeric grade of 0% or FAL.
b. In cases where the completion of course requirements are dependent on operational issues within a school, GNR grades may be in effect until the last date for examinations in the semester following that in which the student was enrolled in the course. If a grade has not been received by the Registrar by this new deadline the INC shall be changed to numeric grade of 0% or FAL.
9. Aegrotat status may be granted to students in their final semester or session who were prevented from writing a final examination where one has been scheduled, or who were prevented from completing the semester's or session's work, for reasons which qualify them to write a deferred examination. Students meeting this criterion, may, in exceptional circumstances, be given credit for the course on the recommendation of the academic school to the Undergraduate or Graduate Studies Committee who will have final approval.
a. Application for aegrotat status, with full details duly authenticated, must be made to the Registrar at MIRegistrar@mi.mun.ca , indicating each course for which the application is being made, within one week after the last day of final examinations.
b. Courses for which aegrotat status is approved will not be assigned a grade. Aegrotat (AEG) will be entered on the student’s permanent record.
Only courses evaluated using final grades with associated numeric grades are included in the calculation of all averages. Credit received as a result of transfer credit and challenge for credit are not included in the calculation.
a. Term average: is a method of expressing a student's performance for the semester. The average is based on final grades received in courses graded on a numeric scale. The term average is calculated by computing the sum of the grade in each course and dividing that sum by the total number of courses.
b. Cumulative average: is a method of expressing a student's performance over the student's academic career. Where a course is attempted more than once, only the best attempt is included in the cumulative average. The cumulative average is calculated by computing the sum of the grade in each course and dividing that sum by the total number of courses attempted.
7.3.2 Advanced Diploma and Post-Graduate Certificate Programs
7.3.3 Technology and Technician Diploma Programs
7.3.4 Technical Certificate Program
1. These regulations will be applied at the end of each semester to full-time students only as described in Section 4.2 – Classification of Students and include students who later drop courses after the last day for adding courses in a semester or session and change their status to that of a part-time student.
2. At the end of each semester a student’s end of term academic standing shall be denoted on a student’s grade report or transcript. In the determination of end of terms status, the total count of courses taken in a semester includes courses graded numerically and on a PAS/FAL basis.
3. Students who meet the academic criteria for continuance at the Marine institute but who have not registered for courses for three or more consecutive semesters are required to apply for readmission to the Marine Institute in accordance with Section 1.2 – Admission/Readmission Requirements of the Marine Institute Academic Calendar.
4. Students who are required to withdraw for two semesters will be eligible to register again for courses subject to the following schedule:
|
Failing Term |
Semesters in Withdrawal |
Semester of Eligibility |
|
Fall Semester |
Subsequent winter semester and technical session. |
Fall semester in the following year |
|
Winter Semester |
Subsequent technical session/ Summer semester and fall semester. |
Winter semester in the following year. |
|
Technical Session |
Subsequent Fall and Winter Semester. |
Technical session in the following year. |
|
Summer Semester |
Subsequent Fall and Winter semester. |
Summer semester in the following year. |
1. Students registered in post-graduate certificate and advanced diploma programs must obtain a passing grade of 65% or better to obtain course credit.
2. Program continuance is dependent on the end of term standing. Continuance and readmission regulations for students in advanced diploma and post graduate certificate programs are subject to the following regulations.
|
End of Term Status |
Semester Grades |
Conditions for Continuance |
|
Clear Standing |
Passes all courses with grade ≥ 65% |
Continue to next term |
|
Clear Standing |
Fails one course per term with a grade between 50-64% |
Continue to next term and repeat course when offered again. |
|
Withdrawal |
Fails two courses in any one term with a grade between 50-64%, OR Fails one course in any term with a grade <50% |
Required to withdraw for two semesters. Apply for readmission. |
|
Academic Dismissal |
Repeats a course and fails to attain a grade of ≥ 65% OR Fails two or more courses over the program with a grade of <50% OR Fails three or more courses over the program with a grade <65% |
Ineligible for continuance, see Section 7.5- Ineligibility for Readmission. |
1. In general, students enrolled in technology and technician diploma programs, whose end of term academic standing falls in the category of conditional standing for two consecutive semesters will be required to withdraw from the Marine Institute for two semesters. Due to the variable length of technical sessions and work terms, and the fact that many courses in these sessions are graded on a PAS/FAL basis, end of term academic standing in these sessions is not a consideration for assigning withdrawal status based on conditional standing.
2. Program continuance is dependent on the end of term standing. Continuance and readmission regulations for students in technology and technician diploma programs are subject to the following regulations.
|
End of Term Status |
Semester Grades |
Conditions for Continuance |
Exceptions |
|
Clear Standing |
Passes 50% or more of all courses AND achieves a cumulative average of 60% or more. |
Continue to next term. |
|
|
Academic Warning |
Fails more than 50% of all courses. |
Continue to Term 2 and/or Term 3 under the conditions specified in point 3 below. |
Applies only to students admitted, for the first time, to Term 1 and/or Term 2 of a program. |
|
Conditional Standing |
Passes 50% or more of all courses AND achieves a cumulative average between 50% to 59.9%. |
Continue to next term. Student will be in withdrawal status if clear standing is not attained in the next semester.
|
The requirement for withdrawal does not apply if the next semester is a technical session or is a work term. |
|
Withdrawal |
Is in conditional status for two consecutive semesters (excluding technical session and work term) OR Receives a cumulative average less than 50% OR Fails more than 50% of courses. OR Fails a work term. |
Required to withdraw for two semesters. Apply for readmission.
|
|
|
Academic Dismissal |
Receives withdrawal status for the third time. OR Fails a work term twice. OR Fails two separate work terms. |
Ineligible for continuance, see Section 7.5- Ineligibility for Readmission. |
|
3. Academic Warning Status
a. Any student enrolled in technology and technician diploma programs who, for the first time in Term 1 and/or Term 2, fails to meet clear standing status as outlined in the table above will be given an academic warning with conditions for continuance to the next semester set by the program chair and School Head and administered in conjunction with the Registrar. These conditions will include, but are not limited to the following:
b. Students who are in academic warning for BOTH Terms 1 and 2 will also be subject to the following restrictions:
1. Program continuance is dependent on the end of term standing. Continuance and readmission regulations for students enrolled in technical certificate programs are subject to the following regulations.
|
End of Term Status |
Semester Grades |
Conditions for Continuance |
Exceptions |
|
Clear Standing |
Passes 50% or more of all courses AND achieves a cumulative average of 60% or more. |
Continue to next term. |
|
|
Academic Warning |
Passes 50% or more of all courses BUT achieves a cumulative average of less than 50%. |
Continue to Term 2. |
Applies only to students admitted, for the first time, to Term 1 of their program |
|
Conditional Standing |
Passes 50% or more of all courses AND achieves a cumulative average between 50% to 59.9%. |
Continue to next term. Student will be in withdrawal status if clear standing is not attained in the next semester.
|
|
|
Withdrawal |
Receives a cumulative average less than 50% OR Fails more than 50% of courses. OR Fails a work term. |
Required to withdraw for one semester. Apply for readmission.
|
|
|
Academic Dismissal |
Receives withdrawal status for the second time. OR Fails a work term twice. |
Ineligible for continuance, see Section 7.5- Ineligibility for Readmission. |
|
Student completing advanced diploma, post-graduate certificate, technology and technician diploma, as well as technical certificate programs will normally complete courses as described in the program schedule for their cohort. Students following the schedule should be able to complete their program in the published time frame. In all instances, requirements for prerequisite and co-requisite courses must be satisfied. The official program and course outlines contain information regarding such requirements.
1. Changes in regulations governing programs may occur from time to time. Students who have followed the program structure for their cohort and have continuous registration from one semester to another, may complete the requirements for graduation following the regulations in place when they started their program.
2. Students who have not followed the program structure for their cohort for the following reasons:
a. requirement to withdraw,
b. taken semester(s) off for medical or other reasons,
c. have not been successful in courses,
d. may be required to complete additional courses to meet program requirements under new cohort regulations that may have come into effect since the start of their program.
1. Students registered in an advanced diploma, post-graduate certificate programs who are academically dismissed may appeal the decision to the Marine Institute Graduate Studies Committee at MIRegistrar@mi.mun.ca. Such appeals will only be considered with the recommendation of the program chair and school head.
2. Students registered in diploma of technology and technician diploma programs who are required to withdraw three times, and students registered in technical certificate programs who are required to withdraw two times will be academically dismissed and ineligible for readmission. Students in this category may appeal the decision to the Marine Institute Undergraduate Studies Committee at MIRegistrar@mi.mun.ca. Such appeals will only be considered with the recommendation of their program chair and school head.
3. The Marine Institute reserves the right to deny a student readmission where there is a reasonable likelihood that the student's health or behaviour could endanger the lives, health, or safety of other persons on-campus or off-campus where such a location pertains to Marine Institute studies. Such decisions will be made by the School Head and Director of Student Affairs in consultation with appropriate health care and risk management professionals. If the Marine Institute denies a student readmission, the student must be advised of the nature of the case, must be provided with an opportunity to answer the case, and must be advised of the right to appeal before the penalty imposed takes effect. For information regarding the appeal procedure refer to Section 9.0 – Appeals Policy and Procedure.
4. These regulations notwithstanding, the readmission of any student at the Marine Institute is subject to all Marine Institute regulations.